Seating Plan Template

A free editable seating plan template with grid layouts for 24, 28 and 32 desks, plus space to record prior attainment, SEND, EAL and Pupil Premium status — designed for the realistic 2-minute updates teachers actually make.

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A good seating plan is a tool, not a piece of compliance theatre. It exists to remind you of who needs what — extension, scaffolding, careful pairing, eyes-on positioning — at a glance.

This template gives you a clean grid plus a colour-coded legend you can adapt to your school's groupings. Update it after every assessment cycle so the plan reflects current data, not last September's.

What you'll learn

Layouts for 24, 28 and 32 desks
Colour-coded legend for SEND, EAL, PP, HPA/MPA/LPA
Editable in Word and Google Docs
Quick-update workflow built around assessment cycles

Who this is for

Classroom teachers across all subjects
Cover supervisors needing instant context for an unfamiliar class
ECTs setting up their first classroom

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Parent topics

Frequently asked questions

How often should I update a seating plan?

After every major assessment cycle (typically termly), or whenever a new student arrives. Outdated seating plans are worse than no plan.

Should I include sensitive data on the plan?

Use codes (SEND-K, PP, EAL-B) rather than full descriptions, and keep printed copies secure. Many schools restrict seating plans to staff-only systems.

Ready to start?

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